The admin team your club never has to hire.
Registration season, league deadlines, an inbox full of parent questions. AI agents take the admin and hand you only the decisions — for about $20,412 a year less than a part-time registrar, and without burning out the volunteer doing it now.
Limited to 10 clubs for the Winter 2027 cohort. Secure, per-club database isolation.
The math
Same work. A third of the cost.
Option A · Human payroll
$2,500+ /mo
A part-time registrar, ~20 hrs/week — or a volunteer’s evenings, for free
- An inbox of the same five parent questions, every week
- Registrations accepted one by one, by hand
- Chasing unpaid dues and unsigned forms
- Families who drift away before anyone notices
Option B · Vimasu Autopilot
$799 /mo CAD
Planned pricing, everything included
- Routine questions answered in minutes, 24/7
- Sign-ups pre-filled, paperwork checked, gaps chased
- Dues reminded on schedule, e-transfers matched
- Reports drafted and re-enrolment followed up
($2,500 − $799) × 12 = $20,412 a year back in your club’s budget.
Meet your administrative department
Five agents. Always on.
The Front Desk
Parents get answers. You get your evenings back.
- Answers schedule, fee and tryout questions from answers you’ve approved
- Replies to new enquiries in minutes, not days
- Confirms lesson requests against coach availability
- Drafts complaints and anything sensitive for you — never sends them
The Registrar
Every sign-up, checked before you see it.
- Pre-fills each sign-up’s team and rate from date of birth
- Flags duplicates and ages outside the program
- Checks birth certificates and waivers — flags problems, a person decides
- Chases missing forms before league deadlines
The Collector
Dues collected, without the awkward texts.
- Reminds on a schedule, firmer as an invoice ages
- Matches Interac e-transfers to the right invoice
- Drafts hardship and refund decisions for your approval
The Chief of Staff
Every family gets a report. Coaches don’t write them.
- Drafts each player’s report from coach evaluations
- Nudges coaches who are behind
- Queues every report for one-click send
The Retention Agent
Next season’s families, kept.
- Sends re-enrolment offers and follows them up
- Spots families drifting and drafts a personal note
- Re-invites parents who never logged in
For your board
Player data stays yours.
Stored in Canada
Your club’s records live in Supabase’s Toronto / Montreal infrastructure — same as the rest of the platform today.
Isolated per club
Row-level security at the database: no agent working for your club can read another club’s data.
You set the line
Routine replies come only from answers you’ve approved. Complaints, refunds and anything unusual wait for a human yes.
Every model, disclosed
Before the pilot starts we publish which AI providers read documents, where they run, and what they keep.
The full picture is on our security page.
10 pilot spots · Winter 2027
Stop hiring for admin.
Pilot clubs get the agents first, shape what they do, and lock in pilot pricing. Join the list and we’ll be in touch before the cohort is chosen.